The 5 Best Invoicing Tools for Freelancers in 2022

Photography is a lucrative business when creativity meets the right financial tools. How and when you get paid are important factors in building trust with your customers and showcasing your brand in its best light.

Finding the right invoicing tool can be difficult when some tools are designed for companies that offer complicated, outdated, and expensive solutions. What are the best billing solutions for photographers? Let’s take a look at the best billing solutions to help you maximize your revenue and provide the best customer service.

Full disclosure: This article was brought to you by Bloom.

1. Flowering

Bloom is simple invoicing for freelancers that delivers a modern payment experience. While other tools charge monthly fees or limit invoices, photographers can benefit from using the free invoice generator to create as many invoices as they want, no account required. To explore advanced features such as adding a contract or enabling ACH payments, users can create a free account. It is worth mentioning that it is integrated with major online payment platforms. You can add your company logo and a cover image for a branded customer experience.

Important features for photographers:

  • Convenient payment options: CashApp, Venmo, Paypal, Zelle.
  • Add taxable %
  • Add discounts.
  • Preview invoices before sending them.
  • Partial payments available.
  • Downloadable PDF.
  • Personalize the brand experience with a color scheme.
  • Most modern UI/UX design.
  • No additional payment processing fees.

Try Bloom’s free invoice generator for unlimited business invoices.

Pro tip: Create a free account on Bloom to enable ACH payments and tips to maximize earnings. High credit card processing fees are one of the reasons photographers resort to unprofessional cash or check payments. Payment processors like Stripe secure payment transactions with low fees. Instead of paying the standard 2.9% credit card fee, use ACH and only pay 0.8% capped at $5 per transaction. Enable tipping on your bills to maximize your revenue. Tipping is never expected in the photography industry, but it should always be welcome. It’s worth mentioning that a reasonable tip for photography services ranges from 10-15% of the total price of the service, and most wedding photography packages average around $2,000.

Bloom Invoicing Software Additional Features (Free Account Required)

  • Create multiple invoices in the project.
  • Integration of Square, Stripe and ACH payments.
  • Add a contract with electronic signature to the invoice.
  • Set deductions and tip.
  • Downloadable reports.
  • Invoice email templates.
  • Automated payment reminders.
  • Save invoice templates.

Pricing: Free and unlimited invoices. Create a free account to access additional billing features.

2. Hello bonsai

Hello Bonsai is a CRM for freelancers that offers features for web designers and engineers. Even though Bonsai doesn’t offer scheduling or instant booking features, they do have proposal, client management, and accounting features. Let’s take a look at their billing features.

Important features for photographers:

  • Customizable invoices with templates.
  • Automatically generated invoices.
  • Automatic reminders for payment due.
  • Integrated with Paypal, Stripe, ACH.
  • Partial Payments.
  • Credit card required for free trial.

Price: $24/month for billing and access to basic CRM features

3. Wave Apps

If you’re looking for free invoicing as well as more advanced accounting tools like payroll, Wave is a good option. Your bills, payments, and banking are automatically tracked together in this app. Although it doesn’t have a full suite of tools for photographers, it is a user-friendly and free billing software solution. As with most online payment processing platforms, you will need to consider transaction fees.

Payment Processing Pricing:

  • 2.9% plus 30 cents per transaction for Visa, MasterCard and Discover payments.
  • 3.4% plus 30 cents per transaction for American Express payments.
  • 1% per transaction ($1 minimum charge) for bank payments.

Here are some key features of Wave:

  • Unlimited billing.
  • Unlimited income and expense tracking.
  • Customizable templates.
  • Mobile billing application.
  • Unlimited users with different user permissions.
  • Double-entry accounting.
  • Automatic payment reminders.
  • Turn estimates into invoices once approved.
  • Accept credit card and online banking payments using Wave Payments (fees apply).
  • Automatically synchronize invoices and accounting.
  • Monitor payment statuses and receive notifications.

Price: Free. Upgrade to Wave Payroll starting at $20/month (plus $6 per employee) for the self-service plan.

4. Honey Pound

Honeybook is another popular CRM for photographers. The slogan of this photography management software is “Book quickly. Get paid faster.“Honeybook’s goals are to streamline your workflow and increase your sales. If you’re just looking for billing, Honeybook doesn’t have free billing like Bloom and Wave. The monthly plan is $39/month for billing access.

Here are the main features that benefit photographers:

  • Invoice templates.
  • Customizable branding with logo and headers.
  • Add a contract to the invoice.
  • Automatic payment reminders.
  • Integrates with major debit/credit cards and bank transfers for a 3% fee.
  • Recurring invoices.

Pricing: Simple pricing at $39/month.

5. Square

Square Invoicing is a good choice for photography invoicing software because it’s free and easy to use. However, Square Invoices has some weaknesses – no multi-currency support and no project management at the free tier. Although Square’s processing fees are a bit higher than other payment processors, they offer one-click payments to make it easy and quick for customers to pay. Keep in mind that Square doesn’t charge a monthly fee to use its billing, but each Square bill will cost 2.9% + $0.30 processing fee. If you’re looking for more than just a photography bill, save the extra subscription and try an all-inclusive solution for freelancers.

Square Billing Features:

  • Real-time invoice tracking.
  • One-click payment option for customers.
  • No monthly fees.
  • Add a tip.
  • Customizable branding.
  • Electronic payments.
  • Invoice management.

Price: Free. Upgrade to $20/month for advanced project management features.

Compare Features

Before choosing the best invoicing software for your photography business, consider monthly fees, payment options, and other client management tools you might need to streamline your business.

Ask yourself if your current business management tools are doing the job in the most seamless, affordable, and user-friendly way. If you’re looking to do more than billing, your best and most cost-effective strategy will be to use a studio management solution that offers a suite of tools to manage your entire business. Try Bloom to manage your photography business in one place.


Full disclosure: This article was brought to you by Bloom.

About Debra D. Johnson

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