How to Print a Hard Copy or PDF from an iPhone or iPad

Printing is pretty much dead in this all-digital world, but there are still some things you can’t easily digitize: shipping labels, flyers for a bulletin board, printing a E-mail for your boss, and stick prank memes in your coworkers’ cubicles. And in this age where almost everything is done on your phone, it’s nice to have the ability to print from it instead of having to hop to a computer.

Apple has managed to create one of the easiest ways to print from a smartphone by getting many printer manufacturers to adopt its AirPrint wireless printing feature. Apple also offers a very easy way to create PDF documents instead of a traditional printed copy – if you know how to access it. In this article, we will show you both.

Printing with AirPrint

It is important to note that printing via AirPrint may not support all printers features, but you will likely get options for: number of copies, range, paper size, orientation, layout scale and other basic functions.

To get started, you need access to a wireless or networked printer that supports Apple’s AirPrint driverless printing system. If you don’t have a printer yet, find out how to choose the right one. If you’ve purchased a wireless printer within the last five years (or even up to 10 years in the case of HP), chances are it already supports AirPrint. Some printer manufacturers may also include an app that can print files from your device or through its own cloud service, but these are generally not as easy or enjoyable to use as AirPrint.

Next, make sure your iPhone and your printer are connected to the same wireless network. If your printer has an Ethernet port, you can also connect it directly to your wireless router with an Ethernet cable and still have the ability to AirPrint from your iPhone. In corporate environments, you may need to ask your IT department to open the feature to allow printing from your iPhone.

Ok, now it’s time to print something:

  • Open what you want to print: an email or attachment, a website in Safari, a file in the Files app, a photo, etc.
  • Press the To share to open the share sheet, then scroll down and tap the To print button. Some applications may have the Print button elsewhere. For example, to print an email in the Mail app, you would press the Answer button, then search To print at the bottom of the list of response options.
  • On the Printing Options screen that appears, select a printer if there is no default option yet.
  • You can now choose the range of pages you want to print, the number of copies, enable duplex printing, and various other printing options.
  • Faucet To printhere we go !

You can see the print queue/order status by swiping up from the bottom of the screen (iPhone with Face ID or iPad) or by double-clicking the home button ( iPhone with Touch ID) to access the App Switcher. You can also cancel the print here if it hasn’t finished yet.

The print queue only appears in App Switcher during active printing.

Press to get a print summary while the print is still active, and you can also cancel it here.

Print to PDF file

It’s amazing how a useful feature like Print to PDF is treated like an Easter egg in iOS, especially since macOS has offered an easy-to-see Save as PDF option for years. There is no button in iOS to print to PDF; instead you Zoom in the document to get the option, here’s how:

  • Following the instructions above, access the Printing Options screen of the file or page you want to convert to PDF (see instructions above).
  • Pinch in the preview of the printable document as if you wanted to zoom in on it. It will fly towards you as if you are entering a new video game stage.
  • You now have the document open in PDF format. You can scroll through pages, zoom, and search for text on this screen, all to confirm that the document you want looks correct.
  • Tap the To share bottom left button.
  • Select Save to files to specify where you want to save the document or choose another application to send it directly to someone, such as Mail, Messages or AirDrop.

About Debra D. Johnson

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